Office of the Registrar

Le Moyne has authorized the National Student Clearinghouse to provide degree verifications.  If you are an employer or background screening firm requesting this information, please visit www.degreeverify.org.  To mail a request, you can send it to:

National Student Clearinghouse
2300 Dulles Station Boulevard, Suite 300
Herndon, VA 20171

An Enrollment Verification is a document provided by the Registrar’s Office, which validates a student’s enrollment for insurance coverage, loan deferment, for scholarship purposes, etc. Current students are able to submit an email, pickup, or mailed Enrollment Verification request via phinfo.lemoyne.edu. Enrollment Verifications are processed within 1-2 business days and are free of charge.

Le Moyne has also authorized the National Student Clearinghouse to provide enrollment verifications. If you are a company needing to verify enrollment status, you can contact the Clearinghouse at www.degreeverify.org. To mail a request, you can send it to:

National Student Clearinghouse
2300 Dulles Station Boulevard, Suite 300
Herndon, VA 20171

Current students needing proof of enrollment when the Registrar’s Office is not open can also use the National Student Clearinghouse (www.degreeverify.org). Please be aware that there is a nominal fee when using the Clearinghouse for enrollment verifications.

See how we can help you determine how your college, CLEP, AP or IB credits will transfer to Le Moyne College

The Family Educational Rights and Privacy Act of 1974 (FERPA) is a Federal law that protects the privacy of students within colleges and universities by limiting third party access to student education records. Education records protected under this law cannot be released without written and signed consent by the student. The law applies to all schools that receive federal funding under an applicable program of the U.S. Department of Education. Anyone with access to, or possession of, student education records is responsible for its proper handling

All records that pertain to a student, are maintained by Le Moyne College, and contain personally identifiable information are considered education records. These records are prohibited to be released to any third party without written consent of the student. Personally identifiable information includes, but is not limited to, the student’s name, parent’s name, other family members, and the student’s social security number or student identification number.

FERPA permits the release of directory information to a third party without a student’s prior consent. “Directory Information [is] information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed.” (FERPA Regulations, Code of Federal Regulations, Title 34, § 99.3).

Directory Information at Le Moyne College:

1. Name
2. Address
3. Telephone number
4. Le Moyne College email address
5. Major field of study
6. Achievements, degrees, academic awards, or honors
7. Dates of attendance
8. Enrollment status (ex. full-time or part-time)
9. Level of study (Graduate or Undergraduate)
10. Photograph/Video
11. Weight and height if a member of athletic teams
12. Participation in extra-curricular activities

Examples of NON-Directory Information
(protected under FERPA and cannot be shared without written consent from the student):

1. Ethnicity or race
2. Gender
3. Marital status
4. Social security number or student identification number
5. Course schedule
6. Religious affiliation
7. Grades/test scores
8. Grade Point Average (GPA)
9. Any student record not listed under Le Moyne College’s Directory Information

Only in the instance that a student has submitted a Directory Suppression Form to the College will all access to educational records and directory information be prohibited. Notification must be given prior to the 6th day of class and is effective until retracted by the student. During that time, no further disclosure of information about that student will be released without the student’s prior written consent, except to parties who have legal access to student records without prior consent as stipulated by FERPA, § 99.31, 99.36, and 99.37.

NOTE: By submitting this form, you are withholding the release of your name and degree information during Commencement, in the College’s Commencement Book, and to the contracted photographer for the Ceremony. A directory suppression may be rescinded at any time by submitting your request in writing, and signed, to the Registrar’s Office.

FERPA allows schools to disclose student education records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):

• School officials with legitimate educational interest;
• Other schools to which a student is transferring;
• Specified officials for audit or evaluation purposes;
• Appropriate parties in connection with financial aid to a student;
• Organizations conducting certain studies for or on behalf of the school;
• Accrediting organizations;
• To comply with a judicial order or lawfully issued subpoena;
• Appropriate officials in cases of health and safety emergencies; and
• State and local authorities, within a juvenile justice system, pursuant to specific State law.

The College provides eligible students access to educational records directly related to the student, as well as an opportunity to challenge those records on the grounds that they are inaccurate or incomplete. This policy includes:

• The right to inspect and review educational records within 45 days;
• The right to seek to amend educational records;
• The right to have some control over the disclosure of information from – educational records;
• The right to obtain a copy of the institution’s student records policy; and
• The right to file a complaint with the Department of Education.

If an eligible student has a complaint that the College is violating FERPA (and the complaint cannot be satisfactorily resolved within the College), that student has a right to file a complaint with the Department of Education. The address is:

The Family Educational Rights and Privacy Act Office
Department of Education
400 Maryland Ave. SW, Room 3044
Washington, DC 20202
(202) 732-2057

FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Le Moyne College recognizes the increasing interest from students to share their educational records with their parent(s)/guardian(s) and, as such, developed the Phinfo Proxy Access to foster this relationship. Although we strongly encourage involvement in our students’ education and experience at Le Moyne, we must also protect their rights under FERPA.

Phinfo Proxy Access is an online tool via Phinfo that allows students to control the access level for their educational records to third parties, including parents/guardians. There are five levels of access a student may grant a specific third party:

1. Academics: Grades
2. General: General Information and Notifications
3. Student Finance (Bursar): Account Activity, Account Summary, Make a Payment
4. Financial Aid: Offer Letter, Financial Aid Home, My Awards, FA Outside Awards, FA Required Documents, College Financing Plan
5. Tax Information: PDF Tax Statements, Electronic Consent History

Login Instructions

1. Login to phinfo.lemoyne.edu
2. Click on the username and go to “View/Add Proxy”

Actions

View Active Proxies

• Any individual listed on the student’s screen has some level of access to the student’s academic records.
• If a student removes all access from someone, they will be removed from the main screen.

Edit Proxy

• The student may click on the pencil icon to make changes to a Proxy’s access level (see below).

Add Proxy or Reinstate Access

• Use the drop-down menu to:
  • ADD PROXY: The student must complete the required fields at minimum:
    First Name, Last Name, Email, Birth Date, and Relationship Access (choose from Complete Access or Select Access from menu list)
  • Reinstate Access to a Proxy who the student previously rescinded access from.
  • Students must check the authorization box for the Disclosure Agreement in order to submit changes.

Forgot Username/Password?

• All Proxy users can recover their username or password with the prompts below the login area.
  • Username recovery will ask for the user’s First Name, Last Name, and Email Address. If all fields match the records we have on file, the username will be sent to the user’s email address.
  • Password recovery will ask for the user’s Username and Email address. If both fields match the records we have on file, a temporary password will be sent to the user’s email address.

When to Contact the Registrar’s Office

• Questions about the FERPA policy.
• If changes need to be made to the Proxy’s demographic information (i.e. Name,
• email address, etc.)
• The student should send an email request from their Le Moyne College Email Address to registrar@lemoyne.edu with the Proxy changes that need to be made.
• Questions can be sent to registrar@lemoyne.edu.

When to Contact the Service Desk

• Issues with the system: difficulty logging in, password/username recovery, general IT issues, etc.
• Questions can be sent to servicedesk@lemoyne.edu.